Set up their pack
Create your training package and issue it to your client. Share their digital card by email, WhatsApp or text.
Personal training10 sessionsJamie’s package is ready
FOR PERSONAL TRAINERS & SMALL STUDIOS
Less spreadsheet
detective work.
More time coaching.
Still managing your customers in Excel? Switch to RFL.
“I still have one session left.”
Give your clients a clear answer. Track the sessions they’ve used, what’s left, and when their pass needs renewing.
No credit card required · No monthly fee
JL
Jamie Lee10-session personal training pack
Active3 / 10
sessions remainingA clear answer before the next session.
080910
Session history Latest visits
Previous sessionRecorded
Earlier sessionRecorded
Try it here. No sign-up needed.
Illustrative demo with sample data. No customer records are changed.
Scheduled automatic deductions Give clients a digital card Stay on top of renewals
SOUND FAMILIAR?
You’re a trainer.
Not a spreadsheet detective.
A client remembers one number. Your spreadsheet shows another. Now you’re searching through messages instead of starting the session.
Keep a record you can refer back to. RFL brings package balances and session history together, so you can check what was recorded and get back to coaching.
REGULAR CLIENTS. LESS MANUAL ADMIN.
Set their training days.
Let RFL deduct the sessions.
Same client, same days each week? Set up scheduled automatic deductions. RFL deducts a session on each day you choose and updates the remaining balance.
- Choose the weekdays and first deduction date.
- Review deductions in your daily digest.
- Reverse a deduction when plans change, or stop the schedule.
Deductions follow your schedule, not attendance. For irregular visits, record sessions manually.
Jamie’s weekly trainingClient missed a session? Use Reverse in the digest to restore it. Try the button above—it only changes this example.
One session every Monday and Thursday
MonTueWedThuFriSatSun
In your daily digest
Thursday’s scheduled deductionSuccessful · 2 sessions remaining
A SIMPLE ROUTINE. A CLEAR RECORD.
From “let me check”
to “you have three left”.
Record the session
Record each visit as it happens. For a regular routine, set scheduled deductions on the weekdays you choose.
Session recordedRemaining balance updated
Keep the answer handy
Check their remaining sessions and history. Your client can open their digital card on their phone too.
3 sessions leftReady for the next visit
Illustrations of the workflow. Scheduled deductions follow your setup; attendance is not detected automatically.
Your daily digestExample
A heads-up for tomorrow.
Monthly passes due for renewal
APAlex ParkerMonthly training passDue tomorrow
MONTHLY CLIENTS? COVERED.
Remember their goals.
Let RFL remind you
about renewals.
See who’s overdue, due today and due tomorrow. Renewal reminders arrive in your daily digest, with a link to record a renewal when it’s arranged.
You arrange payment with your client. No automatic membership charges.
SWITCH AT YOUR PACE
You don’t have to move
everyone on day one.
Start with your next new pack. Keep your spreadsheet as a reference while you get comfortable with RFL.
Talk through my switch- Start with one client.Try the workflow with a new pack before moving more clients.
- Check existing balances together.For part-used packs, ask us to help plan the setup and reconcile remaining sessions.
- Keep your familiar routine.Your booking calendar and payment arrangements can stay as they are.
START WITH YOUR NEXT CLIENT
A simpler record.
One less thing on your mind.
Issue packages in person and track sessions without a monthly subscription.
$0 / month
plus Stripe processing fees.
No RFL fee for in-person issuance.
Start tracking for free Online sales are optional: 2% RFL feeplus Stripe processing fees.
BEFORE YOU START
A few things
you might be wondering.
Want to talk through your setup?
Ask us about your studioWill RFL automatically know when a client attends?
You record a session when your client attends. For regular sessions, you can set a weekly deduction schedule. Scheduled deductions follow the days you choose; they do not detect attendance. You can reverse a scheduled deduction when needed.
Can I keep my booking system?
Yes. Use RFL to track packages and monthly passes alongside your existing booking calendar. You still manage appointments in the system you use today.
What if I already have clients part-way through a pack?
You can start with new packs while existing clients finish theirs. For clients part-way through a pack, contact us to plan the setup and check the remaining sessions against your spreadsheet before switching. Keep your original records as a reference.
Do my clients need to download another app?
No. They can open their digital card from a link on their phone. You can email it or share the link through WhatsApp or a text message.
What does it cost?
RFL currently has no monthly fee. Packages issued in person have no RFL platform fee. If you choose to sell packages online, a 2% RFL fee and Stripe processing fees apply.
Can I track monthly passes too?
Yes. Set the next renewal date, see upcoming and overdue passes in your dashboard, and receive reminders in your daily digest. You record renewals; RFL does not automatically collect membership payments.
BACK TO WHAT YOU DO BEST
Coach the person.
Keep track of the pack.
Start tracking for free No credit card required. No monthly fee.